A Brief Guide to Mil Spec 130

Does your identification process meet Mil Spec 130 guidelines? There are many resources available to learn more about the Department of Defense’s, identification requirements. If your company is manufacturing products for the DoD, then you’ll need to become savvy in the details of Mil Spec 130. To accomplish this, you may review the referenced documents throughout this article. Another recommended course of action is to employ a team of experts for your identification management. This eliminates the need to review and take to heart, the 85-page, “DoD Guide to Uniquely Identifying Items.”

The basics of the Department of Defense’s Mil Spec 130 require permanent marking of a machine-readable code with additional manufacturing details that link the parts’ purpose and lifetime to the original manufacturer. Part identification should also track modifications made along the way. There are many methods of acceptable marking and expert advice would provide the most efficient means of technology. If you can get past the acronyms, the Department of Defense’s, “UID Breakout Session,” describes process details on Unique Item Identifiers’.

There are many details to the nomenclature and format of marks fulfilling Mil Spec 130. Additionally, Mil Spec 130 requires mark longevity for the lifetime of the product, or until the product will be replaced through regular cycles. The Department of Defense also has some preference for emerging marking technologies such as RFID, Industrial Inkjet, Thermal Transfer, and Laser printing systems.

The devil is in the details of Mil Spec 130. Non-adherence to DoD requirements will result in the rejection of your product. To avoid failure and implement identification efficiently, you may rely on ID-Integration’s experience to guide your business to success. We provide complete and custom integration that meets government requirements.

It’s true that there are literally hundreds of identification companies in today’s marketplace. Searching this industry will turn up a long list of bar code scanner, RFID, and industrial printing manufacturers as well as independent consultants, integrators, or distributors of identification products. To fully understand Mil Spec 130 requirements and increase revenue through new military applications you will need to work with a company that integrates, sells, and maintains customized identification systems. Instead of buying from separate vendors – you will find everything you need with ID Integration.

Mil Spec 130 will require you to become proficient in all marking and reading technologies. ID-Integration has the experience and innovation to help you succeed in this challenging industry. Partner with the experts on Mil Spec 130 and more by learning more about us at www.id-integration.com. Our extensive knowledge and experience will guide you through the most challenging military applications, while working with your business staff to find solutions that perfectly match your business operations and goals.

The Basics of MIL-STD-130N

MIL-STD-130N may stand for military standard number 130 section N, but if the name suggests unnecessary complexity, the body of the MIL-STD-130N will exceed expectations. MIL-STD-130N is a five page document developed by the Department of Defense which goes into extraordinary depth about the nature and content of labels and markings on items ranging from boxes of Cheerios to stocks of M16 rifles. Actually, M16 rifle wouldn’t be nearly specific enough to qualify as an acceptable IUID (Item Unique Identification) by the standards of MIL-STD-130N. These labels apply to anything that might pass through anybody administered by the Department of Defense, or nearly everything.
The nature of tags, plates, labels, and bands, according to MIL-STD-130N, should be hard plastic of metal, preferably with MRI, or Machine Readable Information, marked clearly in an easily accessible location. Additionally, the tag, plate, label, or band will need a slew of numbers, including but not limited to lot numbers, batch numbers, PINs, and UIIs (Unique Item Identifiers) so that the Department of Defense can tell one widgit from a different widgit of the exact same type. For items too small to contain a reasonable MRI or proper IUID (Item Unique Identification), there are specific and copious rules on how small the writing can be, exactly what information to put at the minimum, and where to put information if it just won’t fit.
In the MIL-STD-130N document, this summary has covered about a page and a half. In the following three and a half pages, MIL-STD-130N continues in excruciating detail about individual organizations with independent marking systems and whether these systems constitute an appropriate IUID and if not how they can be made to conform. Most people would probably be better off visiting the good folks at ID-Integration, who will help with all of this kind of stuff.

UID Registry – What is It?

The term UID registry is used by the Department of Defense (DoD) and those that work with the department of defense. The UID registry is a way of indentifying and classifying items used by the DoD. In simple terms it can be defined as a way of identifying and controlling parts and assets used by the military. The UID registry allows the military to have better control of those assets and is better able to perform any necessary audits.
The UID registry regulations stipulate that items sold to the Department of Defense have to be marked with a 2 dimensional number that is non erasable. These markings are made to be machine readable. The reason, so that human error is reduced.

Through the use of the UID registry the acquisition of products is done much more efficiently, and the inventory control has also been improved. This makes it much easier for the DoD to make payment to providers at the specified time. Currently it is required that any defense providers be in compliance with the UID registry.
This registry was first introduced by the Defense department in 2004, and now it is this registry that keeps all the information about the DoD assets, future assets, and past. The UID registry keeps all the data and helps the Defense department keep track of items that are arriving, are depleted, and need to be replaced. This new system allows personnel to easily track an item across the nation and even in other countries. All records can be easily accessed even when a product is no longer in use. The UID registry keeps data such as manufacturer, acquisition date, and even repair information.

Providers must submit information to the UID registry, so that it can easily be managed by Defense personnel. It is important that this submission process begin early on and that all data entered be correct. The registry will require information like, part number, serial number, enterprise code, among other information.
As with most military acquisition processes, there is a certain way the data must be submitted and contractors must follow procedures to be accepted.

The data needs to be converted to XML format before being accepted into the UID Registry, however, all external files need to be modified to the UID registry requirements before being changed over to XML format.
There are specific formats available from the UID registry personnel which go over the process for contractors. Following this process the data is submitted for UID testing and for approval in the UID registry.

The approval process can be seen at the UID registry website, and if all information has been submitted according to the DoD requirements then it should be approved.

What is a UID?

A UID is a Unique Identifier found on every product used by the Department of Defense, (DoD). This is not an uncommon practice in good manufacturing plants. Tracking the development, distribution, and lifetime of a product allows for data collection that will help companies, both manufacturers and end customers, to improve their production processes long-term. In some cases, this UID may provide information that is vital for safety in regards to defective product recalls, poor durability trends, or more – especially when concerning a DoD project.

The basic components of a UID meeting Mil Spec 130 guidelines includes a manufacturer to mark a unique identifier on every product that is truly unique and only traceable to that original item. This mark must be permanent and able to sustain handling and weathering throughout the lifetime of the product. Additional information is also desired including production components like lot and batch numbers, manufacturing location, modifications, and more.

There are a great number of ways to implement a system for marking a UID on all manufactured items. These range from programmable indenting, inkjet, and laser to manual methods such as stamping, stenciling, and acid etching. Each UID marking method brings unique advantages to the manufacturing process enabling more automated technologies to fit right into the production line with the potential to increase overall production line efficiency.

If you’re looking to lower costs, you may wish to consider using a solution that relies on fewer consumables. Laser marking technologies are a greener choice for many companies looking to mark a UID without the concerns of the common VOC pollution associated with heavy duty inkjet inks. Because the laser beam literally etches a tiny portion of the product’s surface, it is not necessary to use expensive inks. Marking directly onto a product and avoiding costly labels or tags may also be achieve with inkjet solutions.

Perhaps you’re cramped for space when considering a UID mark. Options here include attached tags, or simply marking directly on the product’s surface. Data matrix bar coding can fit a large amount of data into a very compact space as well. So it’s important to consider both the technology behind the mark and the UID mark content itself when planning your UID solution.

For more information on the details of UID, perform a simple search on the web. There are a large number of resources available to assist you. Mil Spec 130 is a tough standard to follow and in many cases, it may be in your best interest to partner with a company of experts in this field. If you’re looking for some help in sifting through the details on UID marking, contact ID Integration for a full service, custom approach to your production process.

Understanding the MIL STD 130

MIL STD 130 ensures the accurate identification of all items that do or might pass through the hands of the Department of Defense. Since that encompasses everything from toothbrushes to tanks to TVs, these specifications are lengthy and complex.
Additionally, MIL STD 130 attempts to aid in the design of governmental contracts by helping to estimate the minimum need. Unfortunately, MIL STD 130 encompasses a host of secondary systems for identifying and marking equipment and parts, but whenever MIL STD 130 and some other system disagree, MIL STD 130 takes precedence.
Some key terms appear repeatedly in the definition of MIL STD 130, most notably IUID. IUID stands for Item Unique Identification. This simply means the MIL STD 130 marking, or whatever set of numbers used to mark an item which distinguish it from some other item, even if the two items are otherwise identical. MRI, machine readable information, usually refers to a bar code, which is often included in a good IUID.
MIL STD 130 demands that information be written on a metal or plastic tag, plate, band or label. The font size cannot be smaller than 5.76 points in a sans serif font like Arial. Numbers should be in Arabic. If, at that size, there still isn’t room for proper IUID, partial information or relocation of the information may be acceptable.
MIL STD 130 also has specifics for every major system of marking equipment or merchandise. For simplicity’s sake, marketable merchandise with logos, lot numbers, and other identifying marks generally don’t need more identifying, according to MIL STD 130. MIL STD 130 has regulations for marking systems such as ATA, AIAG, CEA, etc. Since it has to be perfect or they will send it back, consider getting help from the professionals at ID-Integration when tangling with the MIL STD 130.

Submissions to the UID Registry

The UID Registry is the repository of UID data that can be accessed by the Department of Defense (DoD) to keep track of items. It also sets up standardization across the entire DoD government procurement system.

The software system acts as a central clearing house that makes it possible for the DoD to keep informed of important document information as it relates to military property with barcode markings. The UID Registry also permits merging equipment data for DoD purposes and is the final storage area for the DoD barcode identification system.

The UID Registry standards check numerous factors of the UID data determining whether to accept or reject the data suppliers submit. And as long as the markings match the requirements, it will be accepted; if not, it will be rejected.

The UID Registry also attempts to produce one strategic database for storage of item information and the Defense Logistics Information Service manages the UID Registry.

MIL STD 130, which is mandated for all UID items, is a standard that provides the criteria for product designers to develop specific item identification marking requirements. The DoD has instructed that UID data entered to the UID Registry should comply with the MIL-STD-130 standard.

The DoD allows various means of putting forward data to the UID Registry. For example, suppliers are required to deliver UID data to the Wide Area Workflow (WAWF) and/or the DoD UID Registry. WAWF is a secure web-based system that allows government suppliers and DoD personnel to create and track invoices and receiving reports, along with access to contract related documents, over the web.

The WAWF submission has taken the place of the manual DD250 document.

This subject is complicated and there are experts at ID-Integration that will provide additional information on the UID Registry.

How to match up with UID Labels

Unique identification (UID) labels allow the Department of Defense (DoD) to tell one object apart from another and to track objects throughout the organization.

This includes anything that will be submitted to the DoD for UID label compliance.

While there is not a specification for UID label materials, labels or decals must meet the performance requirements of MIL STD 130. MIL STD 130 is a standard for linear bar codes and data matrix labels. A recent update to MIL STD 130 runs through the essentials of marking military property.

For example, one mandate states the UID labels need to be read by either machines or humans. Another point out a few essential pieces of information must be listed on the UID label.

The recommended minimum size for text of UID labels to be readable by humans must be no less than 0.2 centimeters/0.08 inches and 5.76 points. UID letters should have a regular, often geometrical shape and a simple, modern font style or a sans-serif font.

There is a wide range of materials to choose from to manufacture the UID labels, such as stainless steel, polyester, aluminum or laser marked adhesive backed tape. And when viable, the marking must be positioned where it will be able to be seen and noticeable during usual, standard procedures.

The marking can be made by any means that is permanent of the life of the item, will not adversely affect the item and which will not be damaged during normal use or cleaning.

UID labels will make item tracking in DoD business systems easy and will provide reliable and accurate data for management, financial and accountability purposes, according to the DoD.

Still, the subject of UID labels is complicated and additional information is available from the experts at ID-Integration, (www.ID-Integration.com).

Taking a Look at the Innovative New Barcode Identification System MIL-STD-130

The U.S. Department of Defense executes a broad range of services. The need for identification standards among defense assets is a vital one. Military standards should require very close supervision of defense items. The Department of Defense has required that all items contain markings which meet MIL-STD-130 standards in order to be UID compliant.

The Department of Defense often has to interact with private contractors to accomplish their many and various goals. This is why the MIL-STD-130 standard is crucial in keeping track of military assets. The different standards and contractual requirements for these items could make meeting specifications very complicated. The MIL-STD-130 seeks to provide commonality in pursuit of these standards. Having this standard allows the differences in specification to have a supreme identifier.

There are a variety of different regulatory and contractual requirements which have to be met by all items designated for use by the Department of Defense. This complex web of needs is easily met by the standards applied in MIL-STD-130. The protocols for UID marking involve a constantly evolving web of contractual concerns of private contractors and the Department of Defense. While the MIL-STD-130 standard has made things easier on those using these items, staying in compliance can be tricky and requires effort. Luckily there is help.

Making sure that all military assets used by the Department of Defense are complaint with this MIL-STD-130 marking is crucial. It is a complex process to meet these standards. Luckily, the experts over at ID Integration can take all of the guesswork out of the process. They are an independent systems integrator with the professional expertise in making sure that your items are compliant. Such a complicated subject can be best explained by their experts. Keep up to date with the current Unique Identifier protocols. MIL-STD-130 is required for many items. Get up to speed with ID Integration.

Understanding and simplifying MIL STD 130

What is MIL STD 130?

MIL STD 130 is the set of standards that the Department of Defense is using to mark, identify, and track military property. Various specifications and standards are consolidated into MIL STD 130, and if any conflicts with any other documentation arise, MIL STD 130 takes precedence. Any items that already have unique identification such as a serial number are generally excluded from MIL STD 130.

What is required for MIL STD 130 certification?

Items must be marked with either a stiff metal band that includes an identification number or a marking applied directly to the item itself. The marking should be able to survive the life of the item, including any necessary cleaning and rebuilding, and should be visible during normal use if at all possible. Every attempt should be made for the item identification to be a machine readable identification (MRI), and in the even that there is not enough room on the item for the full ID, then the most essential information should be marked. Various guidelines as to text size and font are also included in MIL STD 130, and many different industry specific guidelines also apply.

What should be included in an MRI?

There are various specifications involved in marking an item with an MRI ranging from amount of data required to the quality of the marking itself. Even the arrangement of the MRI is specific in order to assist the machines in reading the identification codes. The MRI will also be updated with any maintenance or repair performed, as well as information regarding warranties, repair facilities, dates of repair, and other data.

How to simplify things

With all of the various information that MIL STD 130 requires, it is generally best to leave the identification process to those with proven methods and standards. The experts at ID-Integration know MIL STD 130 by heart so you don’t have to.

Simplifying the creation of UID labels

The purpose of UID labels
UID labels define the unique identification of an item. MIL STD 130 specifies the various items that must be included in UID labels as per the Department of Defense to assist in tracking military property. Many different standards and specifications are consolidated into MIL STD 130, and in any conflict in creating UID labels, MIL STD 130 takes full precedence over any other documentation. Items such as automobiles and cell phones, which come with their own identifications, may be considered non IUID items and therefore may not require a UID label.

How should the UID be marked?
UID labels should be either on stiff metal bands that are attached to the identified items or applied directly to said items. The label should be able to survive any cleaning or rebuilding that may be necessary during the item’s life-cycle. The UID label should also be visible, if at all possible, any time the item is in use under normal circumstances. The label should also be a MRI (machine readable identification) if at all possible. If the entire UID label does not fit on the device, it should be distilled to its most important data. MIL STD 130 includes guidelines on text size and font to be used on UID labels.

What all should UID labels contain?
Though some information will vary depending on the construct of the UID labels, both require the EID of the activity that assigns the serial number as well as the serial number itself. Procedures involving the item’s PIN number and its marking may vary as per MIL STD 130.

Simplifying the creation of UID labels
The creation of UID labels can be very time consuming, and errors are common due to the complexity of MIL STD 130. The experts at ID-Integration can generate approved UID labels in a fraction of the time it would take to even understand MIL STD 130.